Agenda Eighth General Assembly

Time and Place

The 8th General Assembly was held using IRC channel #foswiki-association on the freenode network.

Time & Date

• 7th April 2017, 11:00 UTC timezone overview

Locations

• IRC, Freenode, #foswiki-association

Current Chair and Board

Chair	LynnwoodBrown
Treasurer	JulianLevens
Member	MichaelDaum
Member	CrawfordCurrie
Member	GeorgeClark

Agenda

GeorgeClark volunteered to serve as the minute taker.

I. Call for Quorum

Call for Quorum occurred at 11:01 UTC. The meeting announcement was done with correct form and notification, so a quorum is in place. The following were in attendance:

• JulianLevens
• LynnwoodBrown
• KennethLavrsen
• GeorgeClark
• CrawfordCurrie
• OliverKrueger
• MarkusUeberall

Representations

No active members had requested representation for the meeting.

II. Election of two vote counters

The election was uncontested, no vote counters were required.

III. Induction of new members

As Article 5 says that new members must be proposed by a member and supported by two additional existing members

At the day of the G.A. these are

Name	Proposed By	Supported By 1	Supported By 2
ColasNahaboo	JulianLevens	MichaelDaum	GeorgeClark

Colas is returning as an active member as his membership lapsed in the last year or two.

MartinRowe requested via email to move from an Active member to Supporting member

There was discussion about the current procedures required to maintain membership in the association. Currently the requirements include 1) payment of dues in good standing, and 2) attendance at 2 consecutive General Assemblies either in person or by proxy.

CrawfordCurrie proposed MotionToSimplifyMembershipCriteria - eliminating the requirement to attend GA meetings. After discussion, the motion was tabled for consideration at an Extraordinary General Assembly to be held in May. Changes to the Articles of the Association require proper notification for consideration.

IV. Election of the of the Board of Directors and substitute members

We elect two board members this time with these members standing down two-year term

• CrawfordCurrie
• MichaelDaum

Proposals for board members (if you do not accept, please use strike to remove yourself, so you don't get added again):

Proposee	Curriculum Vitae	Proposer	Why struck out
Main.CrawfordCurrie	previous and good Board member - please, come again	JulianLevens	It's not onerous, but I really think some fresh blood is required.
MichaelDaum	previous and good Board member - please, come again	JulianLevens
MarkusUeberall	Founding member, doing stuff already	OliverKrueger

For votes about people the vote should be anonymous to the degree, it is practical. We will repeat the method from last year and send the votes by email to the two vote counters.

The election was uncontested. MichaelDaum and MarkusUeberall were accepted as board members by acclamation.

V. Non-Board Auditors / Financial Report

Financial Statement

JulianLevens presents

• Community.Finance.FinancialStatement2016 and earlier years if needed.

Auditors report

KennethLavrsen and MarkusUeberall give their audit result

"Based on the complete set of statements/invoices/transaction lists of the GLS bank/Paypal accounts made available to me in electronic/scanned form, I have checked that the accounting has been done correctly. The balances per beginning and end of 2016 for both forementioned accounts are indeed correct. I hereby approve of the financial statement." -- MarkusUeberall

and

I have also given my written approval. everything looks fine. Money is where it is supposed to be. So approval with Thanks -- KennethLavrsen

It was moved, seconded to accept the Financial Statement. It was accepted by +1 vote from all members. The auditors were thanked for their work.

Election of two auditors for the next year

(the auditors have the duty to review the accounts when the financial year is over)

The election can happen by open vote (clap of hands is normal unless there are objections).

KennethLavrsen and CrawfordCurrie volunteered to serve as auditors for 2017. They were accepted by unanimous vote.

VI. Proposals received from the members for Bylaws

No Bylaws changes were proposed by the members.

VII. Misc

The GA for next year is planned for:

• 6th April 2018, 11:00 UTC timezone overview

This is the 1st Friday after Easter Sunday (1st April) if this is a problem please speak up and we can push the date to the 13th or 20th April but not earlier.

See: AgendaSixthGeneralAssembly#GaDates for the reasoning behind the dates chosen.

VIII. Closing